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Sage Fund Accounting Modules

Sage Software offers nonprofits a flexible, modular accounting system that meets the varied needs of every size and type of nonprofit and government organization. The modular structure of Sage Fund Accounting gives you the freedom to build a system that is customized to your specific needs, paying only for the modules you need today, while maintaining the flexibility to add modules as the organization grows.

General Ledger
Sage Fund Accounting modules build on the core General Ledger module. Featuring a flexible, table-driven chart of accounts structure, a built-in check writer, and a complete financial report writer, the General Ledger can operate independently from other Sage Fund Accounting modules, or in harmony for a complete accounting solution. Designed for organizations that need to manage high transaction volume or access data from remote sites, the General Ledger tracks Cash Receipts, Cash Disbursements, Journal Vouchers, and other types of financial transactions.

With the powerful built-in Report Writer, users can easily create customized financial statements, statements of budgeted revenues, expenditures, and many other reports. The Report Writer offers more than 100 standardized reports that can be printed directly or customized. The General Ledger’s unique account structure enables you to track and print reports for individual grants, projects, or programs that meet FASB or GASB reporting requirements.
 
Sage Fund Accounting Available Modules (PDF 463 kb)
 
Accounts Payable — Set up and track an unlimited number of payable accounts, simultaneously update vendor accounts in the general ledger, and view payments throughout the system.

Accounts Receivable — Track your customers, donors, and their receivables. Maintain comprehensive customer records, create customer statements, and create payment requests.

Advanced Security — Give the right people secure and convenient access. Control entry and viewing access by individual program, department, and general ledger code for secure, distributed use of the system.

Allocations Management — Calculate, review and generate complicated allocation entries with a flexible, easily understandable tools for accurate cost tracking. Ensure compliance with OMB Cost Principles and limit allocations to avoid over-charging grantors.

Bank Reconciliation — Simplify how you reconcile your cash accounts for all transactions. Monitor your bank balances and cash transactions, and track discrepancies within the system.

Budget — Create, plan, and monitor customized budgets for your grants, programs, departments or cost centers. Generate reports, establish service level performance goals for your programs, and perform unit cost breakdowns.

Data Import/Export — Facilitate the transfer of information from third-party software to and from your Sage Fund Accounting system. Import virtually any type of data and eliminate duplicate entries.

Direct Deposit — Gain more control over payroll disbursements and give your employees the convenience of electronically-deposited pay.

Electronic Funds Transfer — Issue vendor payments electronically for an efficient, inexpensive alternative to paper checks. Automatically send payment notifications to vendors via e-mail.

Electronic Requisitions — Check for available budget prior to making a request or granting approval. Route requests through the appropriate chain of approval, monitor requests, and create requisition reports.

Encumberances — Reserve budget numbers for planned expenditures and financial commitments. Optimize tracking and compliance to administer and report on encumbered funds.

Executive View — Extend "read only" report access for select staff who need a direct view of operating results and budget position.

Fixed Assets — Track assets, easily calculate depreciation, and allocate depreciation and disposal entries in the general ledger.

Forms Designer — Customize almost any printed form, add logos to customer billing statements, and utilize auto-signatures for check authorization.

GASB 34 — Gain a flexible, table-driven chart of accounts structure, a built-in check writer, and a complete financial reporting tool. Track cash receipts, cash disbursements, journal vouchers, and other types of transactions.

General Ledger — Gain a flexible, table-driven chart of accounts structure, a built-in check writer, and a complete financial reporting tool. Track cash receipts, cash disbursements, journal vouchers, and other types of transactions.

Grant Administration — Monitor spending, track grantor details, and forecast expenditures for remaining periods within a grant. View outstanding invoices and measure program effectiveness for grantors, volunteers, and other constituents.

NightShift Scheduler — Run your scheduled tasks at user-defined intervals during times of reduced network traffic, or schedule tasks ahead of time to spend less time producing reports and posting transactions.

Payroll — Track employee service efforts, produce timely and accurate pay, and generate distributed accounting entries. Maintain detailed profiles for your employees and create an unlimited number of customized payroll codes.

Timesheet — The Timesheet module was designed to collect employee timesheet data from employees and automatically route them through a multi-level approval process.

Purchase Orders — Control spending and improve budget compliance with this complete purchasing solution, which includes the powerful new receiving capabilities being introduced with version 8.0.

Multicurrency - Allows nonprofits to maintain a virtually unlimited number of active currencies, rates, and rate types to create and process transactions. Complying with financial reporting regulation FASB 52, the Multicurrency module makes it easy for Sage Fund Accounting customers to maintain exchange rates and to enter invoices in any currency, and then pay in their home or functional currency. The module also automatically recognizes any gain or loss due to exchange rate fluctuations at time of invoice payment or receipt.

Inventory Control- Helps Sage Fund Accounting users easily manage inventory levels through automated receiving, returns, manual adjustments, and other time-saving features. Operating in compliance with GAAP and other requirements regarding inventory valuation, the module allows customers to maintain absolute inventory control with new default inventory reports, giving them detailed visibility into their inventory positions and activities, including “up-to-the-minute” item availability.

Sales Order Entry - Seamlessly integrates with the Inventory Control and Accounts Receivable modules, providing a total sales order entry package. This module also provides GAAP-compliant revenue management for sales of inventory items, as well as the ability to quickly receive comprehensive insight into sales history and activities with new default Sales Order Entry reports.
 
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Sage Fund Accounting Feature Check List (PDF 70 kb)
Fund Accounting and Fundraising White Papers
Get a free Sage Fund Accounting Demo CD