Purchase Order — MAS 90 & MAS 200

Every time you order goods from your vendors, contracts to buy and contracts to sell are created. The Purchase Order module for Sage MAS 90 and Sage MAS 200 ERP systems helps you keep accurate records of these very important transactions. With every order, you need to specify (and keep track of) shipping method, date required, and the name of the person with whom the order was placed. In addition, you need to confirm the quantities ordered and price per item. This module streamlines and organizes the entire purchasing process.

When your on-hand quantity falls below a specified minimum level, purchase orders can be automatically generated to ensure that you never run out of key items. You can process partial receipts, update your inventory records when goods are received, and monitor cost variances between goods received and goods invoiced.

When this module is integrated with the Accounts Payable, Inventory Management, and Sales Order modules, you will have a comprehensive, fully integrated purchasing system. Receipt of goods will automatically adjust inventory quantities and produce a Back Order Fill Report. Furthermore, invoices received will automatically update Accounts Payable records. With the implementation of the Purchase Order module, you will be able to make more informed purchasing decisions, and all of your purchasing and receiving information will be readily available as needed.

Features:

	Automatic Reordering—Purchase orders can be automatically generated for inventory items when on-hand quantities fall below specified reorder levels
	Drop Ship Orders or Blanket Orders—Purchase orders can be created for items shipped directly from the vendor to the customer. When Purchase Order is integrated with theSales Order module, the customer number and address information can be automatically retrieved.
	Repeating Orders Material Requisition—Requests for goods for internal use can be processed with purchase orders, and material requisition orders can be printed.
	Landed Cost Calculation—Landed cost information is entered in receipt of goods with an unlimited number of user-definable costs for each general ledger clearingaccount. You can select any allocation method for each type of cost, including freight allocation. You can calculate landed costs usingthe same method you currently employ or based on the volume field in the item file
	Auto Generation of Purchase Orders from Sales Orders—Purchase orders can be automatically generated for a selected range of sales orders. You can control how the ordered items appear onthe purchase order—either individually or summarized.
	Receipt Labels—Receipt labels with bar codes can be printed for inventory items as part of the Daily Receipt Registers Update, once Purchase Order hasbeen integrated with the Inventory Management module
	Powerful Reports—There are a variety of reporting options available in the Purchase Order module that allow you to analyze variance information, cashrequirements, month-end reconciliation, and more
	Alias Item Numbers—Inventory alias item numbers can be accessed during Purchase Order Entry. When you select an alias item number, the correspondingpart number from your inventory list is automatically selected.
	Use Tax—Purchase Order allows you to flag individual lines as Use Tax, track the tax to pay on items purchased, then specify to expense the tax toinventory items.
	Non-Stock Items—Items that are not stocked in your inventory can be entered on purchase orders. Charges, such as service fees, can also be entered formiscellaneous non-inventory items.
	Vendor Price Levels—Price schedules for specific vendors, product lines, or inventory items can be set up based on the standard cost or a specified discountmethod.
	Expected Delivery Report—All deliveries expected within a range of dates are listed on this report.
	Back Order Fill Report—All Sales Order back orders, which can be filled as a result of goods received, are listed on this report.
	Drill Down—When viewing an inventory item, you can drill down to lot and serial information from the receipt history inquiry.
	Cost Override—A cost override flag may be set in inventory for each product line and item, thus enabling changes to costs of certain items duringreceipt of goods to be controlled. This feature can be password protected for added security.
	User-Defined Fields for Line Items—User-defined fields can flow from inventory items to sales order and purchase order lines and can be printed on reports and forms. Theycan also be stored in history files.
	Memo Pop-Up—Selected vendor memos can be set to automatically pop up critical information that the operator can view during Purchase Order Entry.

Reports:

	Automatic Reorder Register		Expected Delivery Report
	Open Purchase Order Report		Daily Purchases Journal
	Purchase Orders		Expected Delivery Recap Report
	Open PO by Item Report		Purchase Order Back Order Fill Report
	Receipt of Goods Register		Cash Requirements Report
	Open PO by Job Report		Variance Register
	Material Requisition Register		Purchases Clearing Reports
	Receipt History Report		Return of Goods Register
	Return Orders		General Ledger Posting Recap
	Purchase History Report		Return Debit Memo Journal
	Daily Transaction Register		Purchase Order Recap
	Receipt of Invoice Register

Purchase Order Module Overview (PDF 254 kb)

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