Purchase Order Module

Increase Accuracy Throughout Your Purchasing Process

The Sage MAS 500 ERP Purchase Order module helps you
save time, reduce costs, and automate processes through supply chain management tools. Purchase Order provides you with the functionality to simplify your purchasing and receiving processes, while ensuring greater order accuracy. Because you can create a requisition quickly and easily without prior knowledge of your vendors or buying practices, the system enables you to enjoy the efficiency of flexible purchasing workflows. Purchase Order also tightly controls buyers’ spending limits and provides complete audit tracking for maximum accountability.

When purchases are received, the system can automatically capture important vendor metrics. Thisincludes information about correct item and quantities shipped, damaged goods, even labeling and packaging. This information is combined with delivery timing and cost variance data in a valuable Vendor Performance report. Purchase Order can also maximize warehouse efficiencies by guiding receiving personnel to designated preferred stock put-away bins.

A variety of system features use the power of automation to minimize costly quantity and pricing errors, as well as errors in receipt of goods. You can create vouchers that automatically default from the related purchase order. You can tie a purchase order to a sales order so that incoming products are correctly allocated to your priority customers. And you’ll save time and maximize productivity by using the system’s extensive drill-down and drill-around capabilities to track transactions step by step back to their origins.

Features:
	Create requisitions using date, originator, item description, quantity, and date required, even if vendor information is unavailable.
	Initiate a requisition of items or services for either ongoing business or internal use even if you have no prior knowledge of the company’s vendors, items, or buying practices.
	Provide the ability to generate purchase orders from requisitions for authorized buyers only.
	Assign different ship-to locations to each purchase order line item, invoice automatically or manually, or use the Multicurrency Management module to create purchase orders in any currency.
	Establish contract and blanket purchase orders.
	Copy data from a previous purchase order to a new one.
	Designate a different ship-to address or shipping method for each line of a purchase order and automatically distribute the amount of the appropriate general ledger account.
	Purchase both inventory and non-inventory items.
	Create purchase orders across multiple companies.
	Automate warehouse processes while retaining accountability.
	Take possible delivery of items into designated put-away bins or to a quality-control area.
	Tie sales orders to purchase orders to assist in priority sales fulfillment when goods are received.
	Optionally transfer purchase order quantities to the receiving voucher or ensure accuracy through blind receiving.
	Perform unit conversions for matching purposes to reconcile differences between the invoice and the purchase order.
	Establish user-defined tolerance codes to compare quantities, unit costs, extended amounts, total purchase order amounts, and early or late dates.
	Capture key vendor metrics to identify vendors that perform well and those that disappoint.
	Indicate unauthorized vendor substitutions, damages, and improper labeling or packaging when receiving goods.
	Automatically track on-time deliveries, fulfillment quantity performance, and cost variances.

Reports:

	Open Purchase Orders		Open Purchase Order Items
	Purchases Journal		Purchase Price Variance
	Change order		Back Ordered Purchase Orders
	Expected Delivery		Standard Cost Analysis
	Purchases Clearing		Blanket Purchase Orders
	Vendor Performance		Purchase Order Status
	Purchase Analysis		Tagged Orders

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Purchase Order Module

Features:

Reports: