Multi-Divisional Balancing for Sage MAS 500

Maintain Multiple Balanced Entities in a Single Company
Multi-Divisional GL Balancing for Sage MAS 500 provides the ability to create multiple entities within a single Sage MAS 500 Company and ensures the General Ledger remains in balance by entity. This module will automatically create interdivisional entries, posting appropriate due-to and due-from amounts within each Division.

Pick which segment of the Chart of Account structure to use as the balancing entity, i.e., Division, and the system will ensure entries are in balance by Division. The definition of source and target divisions provides the due-to and due-from account mappings ensuring entries can be made only for valid pairings.

Multi-divisional Purchase Orders and AP Vouchers can be processed with the system creating any necessary inter-divisional balancing entries. Combined Inter-Company/Inter-Divisional entries are possible as well. Apply AR Cash Receipts against Invoices for different Divisions, and the due-to due-from for the cash receipt will be created.

Built with the Sage MAS 500 Application Framework, the Multi-Divisional GL Balancing module provides the same rich graphical and ease-of-use features found throughout Sage MAS 500. Integration with Sage MAS 500 is achieved with Customizer, extending functionality without modifying it.

Define Balancing Segment in Chart
Any non-natural segment in the Chart of Accounts can be designated as the balancing entity. Division, Store or Property are common uses.

Define Inter-Divisional Due To and From Accounts
Valid pairings of which Source Divisions can create entries to which Target Divisions is done by mapping the Due To and Due From accounts between them.

General Ledger Journal Entry
During Journal Entry, the system will verify that all lines entered are for the same Division, or that a Source Division has been selected necessary to create interdivisional balancing entries. The user will also indicate the entry as a Disbursement or Receipt.

Purchase Order and Accounts Payable
A Source division can be selected at the line level on Purchase Orders and AP Vouchers. Lines entered for other Target divisions will result in interdivisional entries being created when the Voucher is posted.

Accounts Receivable Cash Receipts
A cash receipts applied to invoices of multiple divisions will result in multiple inter-divisional entries being created between the division depositing the cash and the divisions owning the invoices.

Multi-Company / Multi-Division
Multi-company entries are also multi-division. Entries are automatically created to ensure that the Target and Source company divisions being posted to remain in-balance.

Sub-Ledger Entries (IM, SO, MF)
Validations are performed whenever transactions are entered that affect GL to ensure that all lines are for the same Division. A future release will support multidivisional entries in these sub-ledgers.