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Paperless Office for Sage MAS 90 & Sage MAS 200 |
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Increase Office Space and Improve Customer Communications
On
average about 20 percent of office space is set aside for storage,
in addition to offsite storage. This method represents the old
mantra for document management—expensive and wasteful.
What’s more,
consider the time and money spent manually searching for documents,
the possibility for loss or damage to those documents and costs
incurred for file loss. The Paperless Office functionality, saves businesses
money by eliminating the need to use precious office space
for storage and provides easy access to archived files as a
backup method to prevent lost files. The Paperless Office improves
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management by obtaining,
accessing, sharing, and storing printed output in a networked
infrastructure, allowing customers to achieve greater efficiency.
The same processes that require hours to complete and offer
plenty of chances to make costly data entry errors can now be
done in seconds with increased accuracy.
Documents stored electronically have superior functionality over hard copy files.
The Paperless Officecan extend the reach of these documents to multiple people
in separate locations, where they can be accessed quickly and simultaneously.
In addition, the powerful electronic forms delivery module allows Sage MAS 90
and 200 users to e-mail or fax documents on a timely basis to vendors and customers, which
ultimately improves business-to-business communications.
Paperless
Office Brochure (PDF 297 kb)
Compare and contrast FaxMaster and Paperless Office
Paperless Office Benefits: |
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Paperless Office Features: |
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Journals
and Registers Sage
MAS 90 journals and registers can contain dozens of pages,
but usually only a subset is examined. With Journals
and Registers, you can convert these documents to PDF
format, eliminate paper waste, and save money. Plus,
you can still print out hard copies and specify the pages
that you want. Storing your journals and registers as
PDFs lets you search and archive much easier — saving
you time and space. All journals and registers are viewable
from one location with the ability to determine if they
have been updated. What’s more,
you can quickly send any of these large documents by
e-mail to your auditors. |
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Period-End
Processing Using
period-end reports in PDF format saves on paper costs,
plus you can archive reports in a secure and searchable
digital format. All documents are available for electronic
retrieval through the PDF Viewer Utility. The Viewer
enables you to specify any combination of company codes,
modules, and documents to view—so you see only
what you want to see. Automatically name and save PDF
files, eliminating the risk of accidental overwrites. |
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Sales
Orders or Sales Order Invoices Save sales orders and sales
order invoices as PDFs, and a copy to send to the customer.
This way, if a customer calls with a question, your computer
screen will display the customer’s exact copy.
Users can view these forms by date, source, user ID,
and file name. You can see if the form still exists and
whether it was sent electronically as well. You also
may choose to archive the last copy of the invoice or
allprevious versions. |
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Accounts
Receivable Invoices With
Accounts Receivable Invoices, you can view invoices by
invoice date, invoice source, user ID and file name.
It’s also possible for you to
see whether an invoice still exists and whether it was
sent electronically, and decide whether to archive the
last copy of the invoice or all invoices. |
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Statements With the Statements
application, you can convert Accounts Receivable (AR)
statements to PDF format, print a copy to send to a customer and
save a copy electronically — all in one step. This
way, if a customer calls with a question, your computer
screen will display exactly what was sent to the customer. |
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Job Cost
Invoices With Job
Cost Invoices, you can view and reprint invoices by date,
source, user ID, and file name. Also, you can see if
an invoice still exists and whether it was sent electronically,
and decide either to archive the last copy of the invoice
or all invoices. Recalling and printing PDF files can
be done either on a customer or job basis. |
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Purchase Orders Save purchase orders (POs) as PDFs and
send e-mail copies directly to the vendor within the same
process, improving turnaround time and communication with
your vendor. You can retrieve archived POs by date, source,
user ID, and file name. You also may choose to archive the
last copy of the PO or all previous versions. |
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Accounts Payable and Payroll Direct
Deposit Stubs and Checks Gain
easy access to Accounts Payable (AP) and Payroll direct
deposit stub information that’s unavailable in Payroll
History, such as how benefits (sick time, vacation, and
more) were recorded. The Direct Deposit Stubs application
allows you to save all your stubs in PDFformat. Reprint
and quickly retrieve exact copies of stubs and never again
run a report to approximate stub data. All PDFs are available for
electronic retrieval using the View PDF Direct Deposit
Stubs screen. This enables you to view and sort records
by check date, employee number, check entry number, stub
number, sequence number, user ID, run date/time, sent-to
e-mail address, path, and document name, plus whether the
record exists, was updated, and sent by e-mail. You also
have the option to make the Stub Viewer available to all
employees. Individual stubs are secured with employee-specific
passwords that can be randomly generated, employee-created,
or defaulted from the employee's Social Security Number. |
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Electronic
Forms Delivery Use Electronic Forms Delivery
in conjunction with most of the Paperless Office
applications, eliminating the need to print on letterhead, stuff
envelopes, and pay postage costs while avoiding lost
or delayed mail. Select the delivery method for your
documents: print and mail, e-mail, or fax. Documents
that can be sent electronically include: AR Statements,
Payroll and AP Direct Deposit Stubs, Purchase Orders,
Sales Orders, Sales Order Invoices, and Job Cost
Invoices. Forms can be sent to multiple e-mail addresses
and fax numbers. |
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Paperless Office Modules: |
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Journals and Registers |
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Period End Processing |
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Direct Deposit Stubs and Accounts Payable Checks |
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Statements |
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Sales Orders |
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Sales Order Invoices |
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Accounts Receivable Invoices |
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Purchase Orders |
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Job Cost Invoices |
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Electronic Forms Delivery |
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Paperless
Office Brochure (PDF 297 kb) |
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Compare and contrast FaxMaster and Paperless Office |
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Questions? Please call us at (949) 583-9500 x2500 or email us at
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